Budget and Funding

Funding or Budget Increase Process

1. 1. 1. Submit a request at the below link.
      2. Wait for approval (this can take time; be sure to request as early as possible; recommendation is 4 weeks prior to spending need)
      3. If approved, you will be notified when funds have been loaded onto your card.
      4. If not approved, we will reach out to explain why.

Request Form

Using your Card

1. 1. Log in and verify funds are available, or you will get a decline when you try to use it.
   2. If using a virtual card, you can copy and paste the card number, CVV, and expiration date from the website.
   3. If using a physical card, you are ready just to swipe the card.

Kleer Card Login

Android App Link

Apple App Link

Submitting Receipt

1. All transactions will need a receipt attached (even if the system generates a receipt for you).

Within minutes of the transaction, if you have the app, it should prompt you to upload the receipt.

You can manually upload the receipt to the website if you don’t have the app.

NOTE: No paper receipts will be accepted unless you have an issue with the upload.

Lost Reciept Form

Categorizing Expense

You will also need to categorize the expenses.

We will try to tell you where to put the expense when we respond with approval on your budget request.

NOTE: You should not assign it any budget lines you don’t manage. Only put it in someone else’s budget with their direct permission.

The below link has the current budget categories, but note that it is a static list, so it might not match what you see on KleerCard.

If you are not sure where to put it, PLEASE ask!

Budget Categories

Monthly Audits

Please be aware that we will be performing monthly audits of all card transactions. We will reach out with questions about charges, missing receipts, and miscategorized transactions. 

The goal is simply to

• • • Make sure we have appropriate backup per Govt rules
    • Ensure we are being the best stewards of God’s money that we can